Download File On SharePoint Online And Office 365 Using Nintex Workflows

Welcome to an article on how to use the action "Office 365 download file" on SharePoint Online and Office 365 using Nintex Workflows. This article will display the action “Office 365 download file”. Here we will see how to configure this action and use it for our work.

Using this action you can download the file from the online sites.

Let’s see the implementation of this functionality.

  • I have created a document library “Dev Document”. In Dev Document, Click on the Library tab on the Top ribbon and click on Nintex Workflows.

  • You will see the following screen, to create a new workflow.

  • Click below “Create new workflow”.

  • You will come to the design phase of the Nintex workflows.

  • Add the action, “Office 365 download file ” action by right clicking on the workflow or by dragging and dropping from the left toolbox.

  • Now let’s configure it.

When you double click on the action the following screen opens up.

  1. URL of file to Download - Provide the URL of the file to be downloaded.
  2. SharePoint Online URL - Provide the site URL.
  3. Username - Provide the site user name.
  4. Password - Specify the password.
  5. File Download successful - Here you can add a variable to store the value ‘Yes’ if the file is downloaded successfully.
  6. Save file as - You can save the file as a link or an attachment, provide a name with the extension.

  • Now we have configured our workflow, let’s go and publish it to use it.

  • Click on Publish on the left corner of the ribbon of Nintex Designer.

  • You will see the screen below.

  • Give your workflow a name.

  • Description

  • Choose your task list where it should store the tasks; it will be Workflow Tasks by default.

  • Choose your history list where it should store the history logs; it will be Workflow History by default.

  • Start Options,

    • You can either start your workflow manually,
    • Or you can start your workflow automatically when an item is created, I will select this option to create automatically when an item is created.
    • Or you can start your workflow automatically when an item is modified.

  • Click on Publish.

  • Your workflow will get published.

    Once you configure, the workflow will automate the process of downloading the file from the specified url.

So in this article we saw how to download a file using the action Office 365 download file in SharePoint Online and Office 365 using Nintex Workflows. We will see more new articles on the actions of Nintex Workflows in the other parts of the series. Until then, keep learning!