An email reminder system is in place for inactive members, following this schedule:
- 30-day reminder: A message prompts the member to become active within the next 30 days to maintain their rank.
- 45-day reminder: Another reminder is sent.
- 60-day reminder: A final reminder, with a grace period of one week.
If there's no response, the member is declared inactive, and their rank drops.
Grace Period: Members with a rank can request a grace period for personal reasons, allowing them to maintain their rank for up to 90 days if they are currently busy.
Rank Calculation: Inactive members experience a gradual decline in rank. When they become active again, their rank is based on their current contributions, not their previous rank.
Removal of Inactive Members: Members inactive for 12 months are removed from the ranking system. To regain their rank, they must make significant contributions over a period.
Rank History: A member's rank history, including their points, is stored and displayed.
Exclusive Members: Certain members who contribute behind the scenes, such as platform management and chapter support, are considered active regardless of content contributions. Their contributions can be added manually through an admin/editor dashboard. Such members must notify the team to make sure their contributions are added to the system.