Here I am showing you how to use sharepoint default work flow named three state work flows.

A three-state workflow can be used to track documents in a SharePoint document library by using 3 different states.

I have document library with the following fields as shown in the image below

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  1. Important field need for a three state work flow is State field containing any three states.Here I have three states named

    1. New
    2. On Review
    3. Completed

  2. Go to Document library settings-->then work flow settings

  3. From the new screen select Three-State Work flow

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  4. Select start this work flow when a new Item is created.

  5. Click Next

  6. By Default it will take the Choice column you created

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  7. You can write custom email messages as shown below

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  8. Then click OK

  9. Your three state work flow is now associated with the document library. It will send email as per your configuration.

  10. It will automatically create a task list and saves the activities for our reference

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