Scenario
You have a list to track expense claims. Multiple employees are using the same list. The following are the challenges:
- Employees should see only their items.
- Employees should not be able to edit other employee’s items.
Solution
Although using “views” will be the first solution you will think of, we can solve this using OOB and:
- List Item Level Permissions
Procedure
Create an Expense list as in the following screenshot:
Open List Settings, then go to Advanced Settings and choose the following options.
Save the changes and test it out in the following way:
- Create 2 users
- Use 2 browsers
- Add one expense-item for each user
- You can see user-1 can see only his/her item
- The same applies to editing as well
When user 1 logs in:
When user 2 logs in:
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References
Summary
This article explored an OOB way to manage item level permissions.