Copy Items Flow Using Microsoft Power Apps In Office 365 SharePoint

In my last article, we read about Microsoft Power Apps and its new functionalities available for developers and for our end users. Power Apps is the future of Office 365 and with various other connections,  flow through power apps will make processes just a click process.

What is Flow?

You can create an automated workflow between your apps and Services to get notifications or to synchronize files, collect data, and many more functionalities.

Flows will be the new Workflows which we are using through SharePoint Designer or through other third party workflow tools.

Now, flow will be a part of them, providing the automotive solutions to all the task or process.

Whether it's a complex multi-step process or a simple one-step task, flows will improve the effectiveness, productivity and performance of the process, assisting all the end users to get the benefits.

Let’s see how we can create one.

• Click on "Create a flow" button on the corner.
  
  
  
  
• On one click, you are ready to create a flow.
  
  
  
  
• You can either create a blank flow or choose from the following templates as you can see on the screen.
  
• We will choose a blank form.
  
• Click on it.
  
• You will see the screen below to choose the action from a variety list of services and products.
  
• As for us we will choose Office 365 SharePoint Sites service and use flow to create a process in SharePoint.
  
  
  
  
  
• We selected “SharePoint- When a new item is created” as a trigger to our flow.
  
  
  
  
• Sign in to your SharePoint to connect flows to your site.
  
  
  
  
  
• Once connected, provide a site URL.
• Once you enter the site URL, it will fetch all the lists in the drop-down below.
• Choose the list where the flow will trigger on flow when a new item is created.
• Click on New step.
• You can choose what should happen when a new item is created in the SharePoint list.
  
  
• You can either choose an action or
• A condition
  
  
  
  
• We will create an action.
  
• Click on Add an action.
  
• When you click on action, it will allow choosing actions from a list of services.
  
• We will use “SharePoint – Create item”.
  
  
  
  
• Enter the site’s URL where you want to create an item.
• Once the site is loaded it will ask you to choose the list in where you want to copy the item.
• We will use the list’s title field as the content to be copied in another list title.
• Once done, click on create and the flow will be created.
  
  
  
  
• Go to the SharePoint List “”Custom List” and create an item.
• Once the item is created, the flow will copy the same item in your destination list “Dev Testing.”

You might not even feel the time taken to copy the item.

Isn’t Flow in Power Apps amazing? There is more to come in my other articles.

Keep reading & keep learning!