Manage Search Scope in Sharepoint 2010

In this article we can experiment with managing search scope.

Search Scope allows the user to search within a particular scope. By default SharePoint provides an entire site collection search. If the user knows the search item is within a file system, he/she can specify the scope to narrow the search results. This will allow faster location of the context item.

The default search scope is All Sites.

Adding a new Search Scope

  1. Open SharePoint Central Administration > Manage Service Applications > Search Service Application page:

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  2. Click on the Scopes link as highlighted above

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  3. Click on the New Scope link from the page that appears. Enter the details as shown below and click the OK button:

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  4. Click the Add rules for our newly created scope as shown below:

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  5. Set the properties as shown below (Pointing to our File System Content Source):

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    Click the OK button to continue. Now we are ready with a Scope set with rules. But in order to view the scope in Search drop down list, we need to do the following steps.
     
  6. Click Search Administration > Start Updating Now link as shown below:

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  7. Now open our default SharePoint site and open the Site Settings > Search scopes:

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  8. Click the Display Groups button from the top bar as shown below:

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  9. Select the Edit Display Group option as shown below:

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  10. Select the File System Scope and click the OK button:
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Now the Search Scope is ready within our site. You can experiment with it by opening a site and selecting the scope from the scope drop-down list.

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References

http://office.microsoft.com/en-us/sharepoint-server-help/managing-search-scopes-HA001160438.aspx

Summary

In this article we can experiment with the capability of SharePoint to manage search scopes. In a real-world scenario Administrators need to configure various search scopes for various site collections.