Governance Aspects |
Owners of Governance Areas |
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IT Team |
IT Admin |
Business Owners |
Content Owners |
Site Designers |
Legal Team |
Overall navigational structure of your solution (Themes, css, tabs, breadcrumbs, links, "back button") |
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P |
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P |
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Overall content structure of your solution (Site Hierarchy, Document Libraries, Lists, External Lists) |
P |
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P |
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Responsibilities for content accuracy |
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P |
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Multi Language Support |
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P |
P |
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Quota templates |
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P |
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Reusable Content Types |
P |
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Permission levels and Security Groups |
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Permission Inheritance |
P |
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Security Groups – SharePoint Groups or Active Directory Distribution Groups or Active Directory Security Groups |
P |
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Maximum upload size |
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Custom Site Templates |
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P |
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P |
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Content Expiration |
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P |
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P |
Usage of Remote Blob Storage |
P |
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P |
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Search Scopes (Site Collection, Web Application or Farm level) |
P |
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P |
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Search – Basic, Advanced, Fast Search Server |
P |
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P |
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Metadata |
P |
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P |
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Term Stores |
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P |
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Social Features Activated – tags, bookmarks, ratings |
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P |
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Resource Throttling |
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P |
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Content Organizer |
P |
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Sandbox Solutions |
P |
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P |
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Backup and Restore (frequency and actual testing) |
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P |
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Site Archival (Policies and archival process – in place record management or record management site or 3rd party solution) |
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P |
P |
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P |
Forms Tools to be used – InfoPath Forms, SharePoint Designer, ASP.Net Forms, 3rd Party Forms |
P |
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P |
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Workflow Tools to be used – Windows WF, SharePoint Designer, 3rd Party Tools |
P |
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P |
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My Sites – Creation, storage limits, backup policy and archival policy |
P |
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P |
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Content Storage Limits |
P |
P |
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Development Tools – SharePoint Designer, Visual Studio, InfoPath, 3rd party tools |
P |
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Client Side Coding – SharePoint Client Object Model, XSLT, JavaScript, 3rd party tools |
P |
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Recovery, load balancing, and failover strategies |
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P |
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Web Parts and Features |
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P |
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Web Parts and Features allowed to be personalized by users |
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Mobile device support or multiple device support |
P |
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P |
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KPIs, Dashboards, Reports |
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P |
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Integration with other systems – Web services, BCS, external content types |
P |
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P |
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Excel Services, Performance Point Services for Data Intelligence |
P |
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Authentication – Kerberos, SSO, Windows Authentication – NTLM, Basic, Anonymous |
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User Profile Management – Active Directory or 3rd party |
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Offline Availability |
P |
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P |
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E-Mail Message Record Retention (SharePoint Site or Exchange Server) |
P |
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P |
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Training – very important aspect is SharePoint training so that users can create effective support requests. |
P |
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P |
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Site Ownership - Site owners may switch teams or leave the enterprise, making it unclear who owns content or causing sites to be locked |
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P |
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Regulatory Compliance |
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P |
P |
P |
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P |
Server Patches and Upgrades |
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P |
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