Send Email Using SharePoint Workflow

Let’s create a list named products.

Column	Datatype
Product ID	Number
Product Name	Single line of text
Product Description	Multi lines of text
Quantity	Number

Let’s go and create a Workflow send an E-mail to manager

Prior to it, let’s create a manager SharePoint user group under Site Collection.

Open Sharepoint Designer.

Click Create a List Workflow -> Pick the Product SharePoint list.

Provide the name of Workflow Email Status.

Click OK.

On the Action comment, pick Send an E-mail.

Click these users link.

For picking up, the To user, click on the user/group icon to pick the user from SharePoint Site Collection.

Pick the Manager group and the click Add.

In the subject, I get the created date parameter of the product.

Let’s create the body message

Pass the parameters in the body section.

• Product ID
• Product Name
• Product Description
• Quantity

Click Add or Change look up button to map the parameters.

Finally, all the parameters passed. It looks, as shown below. 

Click OK and navigate to Workflow settings

There will be three options

• You can start Workflow.
• An item has been added.
• An item as been updated.

In our scenario, I picked up An item has been added.

Click Save and Publish.

Let’s go inside the portal and create a product.

After successful status of product creation, you can now see the status of an Email status and it shows completed.

Let’s check Product Manager E-mail.

Thus, you got the mail now.

Happy learning.