Configure Database Mail - Send Email From SQL Server Database

We can send an email using the SQL Server. Database mail configuration information is maintained in an MSDB database. It is supporting logging and auditing features, using system tables of MSDB. We can send mail as a text message, HTML, query result, file as an attachment. We have to follow some simple steps to achieve this.

Step 1 Go to Object Explorer.

Step 2 Expand the management menu, as shown below:



Step 3

Right click on database mail and select configure database mail, as shown below:



After selecting “Configure Database Mail”, we will get the screenshot as shown below:



Step 4

Click Next button and after clicking next button; we will get a new screenshot, as shown below: 



Step 5

Select Radio button on the first option “Set up Database Mail by performing the following tasks” and click Next button.

We will get new Screen for setting up the account details for configuring the mail.

Step 6

Enter "Profile name" and "Description", as shown below:



Step 7

Click ADD button and we will get a new prompt where we can add more details related to the mail setup, as shown below:

• Account name Enter a name of your new account.
  
  
• Description Enter a description for the account. It is optional.
  
  
• E-mail address Enter your e-mail address, which we will use for sending an e mail, here you can specify your domain email id also as [email protected].
  
  
• Display name Enter the name which will use for displaying the name of sender and it is optional.
  
  
• Reply e-mail Enter the reply e-mail address, which will use for replies to e-mail messages sent from this account. It is also optional.
  
  
• Server name Enter the IP address of SMTP server for your e-mail account.
  This server requires a secure connection (SSL) - checked or unchecked as per your e-mail Domain.
  
  
• SMTP Authentication We have to choose one Authentication type among three Authentication types.
  
  Here, I am using my Gmail account credentials to configure the mail setup. In most cases, we are using company account.
  
  
  

Step 8

Click OK. This screen will close and the previous screen is shown below:



Step 9

Click Next and we will get the prompt.

Step 10

Check the checkbox on “TestMailProfile” and make it as default profile, as shown below:



Step 11 Click Next and we will get a new screen.

Step 12 Keep default setting for the system parameters and click Next button, as shown below:



Step 13 Click Finish button to compete the configuration, as shown below:



Step 14 It will do all the configurations and then click close button.



Now, we are done with the mail configuration. We will test this to send a sample mail, with the help of the following steps.

Step 1 Go to Object Explore

Step 2 Expand the “Management” menu

Step 3 Right Click “Database Mail”

Step 4 Click “send Test E-Mail”, as shown below:



After clicking “send Test E-Mail”, we will get new screen.

Step 5

Database Mail Profile: Select “TestMailProfile”, as we created just now.

• To Enter an e-mail Id of receiver
  
• Subject Enter subject of your e-mail.
  
• Body Enter content of your mail.

Click the “Send Test E-mail” button, as shown below:



Email will be sent to recipient successfully.

After successfully configuring the Email in SQL server, we will see how to send Email programmatically, with the help of a system procedure.

We are using system procedure “sp_send_dbmail” to send an E-mail.

We can see the “sp_send_dbmail” system procedure by using “sp_helptext sp_send_dbmail”

Query will be written as shown below:



We will send the parameters to “sp_send_dbmail” system procedure, as per our requirement.

Here, I am using parameters shown below to send an E-mail. 

use msdb
go
EXEC msdb.dbo.sp_send_dbmail
@profile_name = 'TestMailProfile',
@recipients = '[email protected]',
@subject = 'DataBase Mail Test',
@body = 'This is a test e-mail.';

• Profile name We have to write profile name which we created now.
• Recipients we have to write recipient email. We can write multiple recipients e-mail id by separating with ‘;’
• Subject  We have to write subject of the e-mail.
• Body We have to write body of the e-mail

We can also verify our E-mail status, whether it will successfully send or not and get other information using the query given below:

use msdb
go
select * from sysmail_allitems

We can also see the database mail log, as shown below:



After clicking “View database Mail Log”, we will get the information about database mail log, as shown below:



In this article, I used my Gmail credentials to send an E-mail. You can use your SMTP Server to send an E-mail, using SQL Server.

Below are a few SMTP Server Details for your reference.

Mailing Account	SMTP Server Name	Port Number
Gmail	smtp.gmail.com	587
Hotmail	smtp.live.com	587
Yahoo	smtp.mail.yahoo.com	25
AOL	smtp.aol.com	587