How To Remove Former Employee’s License And User Account On Office 365

Today, I am writing on how to delete/ remove a former employee’s license on Office 365. This is a very important part of Office 365 Administration. If any or some employees have left your organization, then you don’t have to pay for a license after they leave. Basically what we need to do is just remove the license from the user before deleting user account from Office 365. We have an option of assigning the same license to another user and to continue with the same services.

Below are the steps to configure the same.

• Make sure you have admin rights. Then, sign in with your Office 365 global admin account
  
• Now, go to Office 365 Admin Center and select users which you wish to remove or use their subscription for other users.
  
• Now, select the name of the employee you want to delete and then, select "Edit", next to "Product License" from user details pop-up.
  
  
  
  
• Now, click on "Edit" for going to "Product licenses" pane and slide the license indicator setting it to Off position.
  
  
  
  
  
  
• Once done, click on "Save" button to save the same. Now, check the License availability. The same license can now be assigned to other users.
  
  
  
  
• We can continue following these methods of license removal until you do not hire other persons to work with your group.

Deleting Former Employee’s User Account on Office 365

• Make sure, you have admin rights. Then, sign in with your Office 365 global admin account
  
• Now, go to Office 365 Admin Center and select users which you wish to remove, after removing license.
  
  
  
  
• Now, click on "Delete user" option as in the above screenshots. It will take us to "Delete User" page on the user properties. Here, we need to click on "Delete"   option.

Also, we can see there are many other options too for preventing the access

We can block the user from signing on.

Reset the user’s password.

From this option, we can remove product License.

There is a link called “Would you like to know more” about learning about options for preventing user access to Office 365 & best practices when removing users from your organization.

• Once clicked on delete, it will take some time to delete the same user.
  
  
  
  
• Once user is deleted, we will get confirmation about the deletion.
  
  
  
  
• There is another method to delete the user from Office 365. Click on "More tabs" from the Active user page.
  
• On the "Delete user" page, we need to search username and select the username.
  
  
  
  
• It will ask for confirmation and delete the user account.

In case we have deleted the wrong user or we need to restore the user account, I have already written an article about the same. Kindly check the below URL

https://sharepointsolutiontips.blogspot.in/2016/12/how-to-restore-deleted-user-account-in.html

Thanks☺